All international contracts – an agreement with a foreign company, school, organization, or individual – must be approved by the College of Liberal Arts Dean’s Office, the Office of the Vice President for Legal Affairs, and the Business Contacts Office.
Agreements with foreign governments, including schools managed or funded by a foreign government, require additional approval from the UT System Board of Regents. These agreements must route through the UT System Office of General Counsel for review and approval prior to docketing for UT System Board of Regents’ approval.
Departments must submit all international contracts first to the Dean’s Office for review and approval. Do not submit directly to the Office of the Vice President for Legal Affairs and/or Business Contracts Office.
Submit the following documents to the Dean’s Office:
- Completed Business Contract Review Form
- Completed Contract Agreement (templates available)
- A list of pertinent details needed for a draft memorandum to the Vice President for Legal Affair requesting foreign approval for Chair/Director and Dean’s Office signature. The list should include
- the name and address of the foreign contractor/s;
- a summary of the services and/or deliverables to be provided;
- the country(ies) where services will be provided;
- a summary of your unit’s history with this vendor, if any;
- the source of funding you intend to use for this project;
- indication of whether the individual/organization is privately operated or an agency of a foreign government; and
- any other information you believe is necessary.
The approval process timeframe can vary widely depending on the nature of the contract and the countries involved. Documents should be submitted with as much lead time as possible. The approval process takes at least a week and can sometimes take over a month. Submit documents to the Dean’s Office via Andy Spiegel.
Please Note: Only an individual with a written delegation of authority from the President of UT Austin may sign contracts on behalf of the University, which is generally someone in the Office of the Vice President and Chief Financial Officer. A University contract without an authorized signature may be invalid and unenforceable. It may create individual liability for the unauthorized signer.
- Business Contact Review Form (http://www.utexas.edu/business/vp/contracts_agreements/forms/BCRF_Form.pdf)
- Process for Submitting Contracts for Review, Approval, and Execution (http://www.utexas.edu/business/vp/contracts_agreements/contract_procedure.html)
- Contracts Requiring Special Handling and/or Further Approval (http://www.utexas.edu/business/vp/contracts_agreements/contract_special_handling.html)
- Templates for Standard Business Agreements (http://www.utexas.edu/business/vp/contracts_agreements/contract_templates_forms.html)